Privacy Policy

HRB Solutions is committed to protecting your personal data.

Using the https://outsourcing-portugal.co.uk/ (“Website”) page, there may be a place for the collection and processing of personal data.

This Privacy Policy describes who we are, for what purposes we can use your data, how we treat it, with whom we share it, for how long we keep it, as well as how to contact us and exercise your rights.

Your data will be processed by the Human RB Solutions – Consultores de Recursos Humanos, Lda., pessoa coletiva n.º 509428061, based in Avenida António Serpa n.º 32 – 10. This company is responsible for the processing of personal data within the meaning of the General Regulation on Data Protection.

For questions related to the processing of your personal data, you should contact our Data Protection Officer by e-mail:

  • dpo@hrbsolutions.eu

Why do we need your information?

Within the scope of the Website, HRB SOLUTIONS may process your personal data for the following purposes:

  • Management of potential customers

Your personal data may be processed in the context of a commercial contact using the contact form.
The processing of your data is necessary to carry out pre-contractual steps at your request. If you do not provide your data, we will not be able to provide you with the requested clarifications.

Your data will be kept for this purpose for 12 months after the last contact between you and HRB SOLUTIONS.

Personal customer data may be processed by HRB SOLUTIONS for the purpose of managing litigation. The legal basis is the existence of a legitimate interest on the part of HRB SOLUTIONS and the data will be kept for the period necessary to exercise the respective rights.

  • Management of contacts received by HRB SOLUTIONS

Your personal data inserted in the contact form of the website will be treated for customer management purposes, that is, HRB SOLUTIONS collects your data to analyze, respond to your contact request. Your personal data will be treated accordingly. HRB SOLUTIONS ‘legitimate interests in following up on your request, and your consent.

Your data will be kept for this purpose for as long as necessary to resolve your issue, and will subsequently be deleted, if any of the purposes described in this Policy that support the processing of personal data do not exist.

  • Supplier / subcontractor management

The processing of your data is necessary for the execution of the contract to be concluded between you and HRB SOLUTIONS, or for carrying out pre-contractual steps at your request. If you do not provide your data, we will not be able to fulfill the contractual obligations assumed.
Your data will be kept for this purpose up to 12 months after the end of the contractual relationship between Suppliers and HRB SOLUTIONS, without prejudice to mandatory legal terms that impose conservation for a longer period.

The personal data of suppliers may be processed by HRB SOLUTIONS for the purpose of managing litigation. The legal basis is the existence of a legitimate interest on the part of HRB SOLUTIONS and the data will be kept for the period necessary to exercise the respective rights.

The data of HRB SOLUTIONS ‘suppliers, in particular of employees, may be communicated to HRB SOLUTIONS’ customers in order to comply with legal or contractual obligations.

  • Recruitment / application process

When you apply for a job through our website, we may use your personal data to integrate you into the recruitment process to which you applied. Thus, the processing of your data is necessary in order to carry out pre-contractual steps at your request.
Your data will be kept for this purpose for 60 months after the recruitment process has ended. This duration is defined in the Labor code -Article 32.º – Nº1.
If the application is unsuccessful, and you give us your consent in the proper place, we may store your data for a period of 12 months to contact you, should a new recruitment opportunity appropriate to your profile arise.

  • Marketing

HRB SOLUTIONS may process your data to send you information about its activities and services. This data processing will be carried out only with your consent, provided through the contact form and by subscribing to the newsletter. If you consent, you will receive marketing communications via email. Failure to provide your personal data (name and e-mail) makes it impossible for HRB SOLUTIONS to send you commercial communications.
You may at any time object to this data processing.

Your data will be kept for this purpose for as long as the newsletter subscription is maintained or, in any case, up to 12 months after the last commercial communication has been sent.

 

Will my information be shared with others?

Your personal information collected on the Website may be disclosed to:

    • HRB SOLUTIONS third party service providers / subcontractors.

If you are our customer or supplier, your personal data may be processed by Companies subcontracted by HRB SOLUTIONS, namely for website hosting, email, aptitude test, Recruitment management software (in SAAS mode), Software Digital Marketing management (in the SAAS modality), Insurance, Banks, Medicine at Work, Lawyers, Accounting Company and accommodation of training courses. These HRB SOLUTIONS are provided with only the personal data necessary for the provision of the service in question.

  • State bodies. IEFP, DGERT, SEF, AT and Social Security.

Personal data may also be accessed by internal and external auditors to the HRB SOLUTIONS Group, with the guarantee that they will be kept confidential and will not be used for purposes outside the audits.

Your data will be processed within the European Union.

  • What are my rights?

At any time, you can ask us:

– Access to the information we hold about you;
– The rectification of the information if it is inaccurate or incomplete;
– The deletion or limitation of the processing of your personal data;
– If the treatment depends on your consent or agreement and it is carried out by automated means, you are entitled to send the personal data previously provided, in a structured, commonly used and computer readable format.

 

  • Your requests will be treated with special care so that we can ensure the effectiveness of your rights. You may be asked to provide proof of your identity to ensure that personal data is shared only with the holder.
  • You should be aware that in certain cases (for example, due to legal requirements) your request cannot be immediately satisfied.
  • In any case, you will be informed of the measures taken in this direction, within one month from the moment the order is placed.
  • You also have the right to file a complaint with the National Data Protection Commission https://www.cnpd.pt/.
  • Right of access

The holder of personal data has the right to obtain from HRB SOLUTIONS confirmation that the data concerning him is or is not subject to treatment and, if applicable, to access his personal data and access the information provided for by law.

If you want more than one copy of your personal data being processed, HRB SOLUTIONS will subject this service to the payment of a fee of € 100 for administrative costs.

  • Right of rectification

The holder of personal data has the right to obtain from HRB SOLUTIONS, without undue delay, the rectification of inaccurate or incomplete data concerning him.

  • Right to erase data (“right to be forgotten”)

The holder of personal data has the right to have HRB SOLUTIONS erase their data without undue delay, and HRB SOLUTIONS has the obligation to erase personal data without undue delay when one of the following reasons applies, namely:

  1. a) Personal data are no longer necessary for the purpose for which they were collected or processed;
  2. b) The data subject has withdrawn his consent for the processing of data (in cases where the processing is based on consent) and there is no other reason for such processing;
  3. c) The holder is opposed to the treatment and there are no prevailing legitimate interests that justify the treatment;
  • Right to limitation of treatment

The data subject has the right to obtain from HRB SOLUTIONS the limitation of processing, if, in particular, one of the following situations applies:

  1. a) Contest the accuracy of personal data, for a period that allows HRB SOLUTIONS to verify its accuracy;
  2. b) The data processing is lawful and the data subject opposes the deletion of personal data and requests, in return, the limitation of its use;
  3. c) HRB SOLUTIONS no longer needs personal data for processing purposes, but these data are required by the holder for the purposes of declaring, exercising or defending a right in a judicial process;
  4. d) If you have opposed the processing, until it is found that the legitimate reasons of the controller are over those of the data subject.
  • Right to data portability

If the processing depends on the consent of the data subject and that consent has been provided by automated means, the data subject has the right to receive the personal data concerning him and which he has provided to HRB SOLUTIONS in a structured format, in current use and automatic reading.

  • Right of opposition

In cases where data processing is carried out for the purpose of the legitimate interests pursued by HRB SOLUTIONS; or the processing of data is carried out for the purposes of direct marketing, you can also, at any time, object to the processing of your personal data.

  • Can I revoke my consent later?

If consent is legally necessary for the processing of personal data, the data subject has the right to withdraw consent at any time, although this right does not compromise the lawfulness of the treatment carried out on the basis of the previously given consent or the further processing of the same data, based on another legal basis, such as compliance with the contract or legal obligation to which HRB SOLUTIONS is subject.

If you wish to withdraw your consent, you can contact us by e-mail: dpo@hrbsolutions.eu

  • How does HRB SOLUTIONS use cookies and similar technology?

To provide a better service to the user, we use cookies, that is, small text files that are placed on the hard drive by a web page server. This technology is used by HRB SOLUTIONS mainly for:

– Let us know who our visitors are and, in this way, provide a better, more secure and personalized service;
– To know the performance of our sites and to anticipate their updating and improvement, meeting the expectations of our customers. An individual cookie corresponds to each visitor, thus ensuring privacy and data security. The presentation of statistical data is done in an aggregated form, not allowing the identification of the individual visitor.

  • Do you have any doubts?

If you remain in any doubt regarding the processing of your personal data, or wish to exercise any of your rights, please contact us via e-mail: dpo@hrbsolutions.eu.

HRB SOLUTIONS will occasionally update this Privacy Policy. We ask that you periodically review this document to keep up to date.

Last updated: February 2020